Cleveland

Cleveland Municipal Authority
Minutes
Thursday, October 10, 2024
12:00 p.m.
(or immediately following the City Council meeting)

Members of the Cleveland Municipal Authority met in a regularly scheduled meeting at 12:51 p.m. on Thursday,  October 10,  2024 in the Council Chambers of the Cleveland Municipal Building located at  201 North Broadway, Cleveland, Oklahoma, with Chairman Chris Gabriel presiding. The agenda for this meeting was posted in the display case located at the front entrance of the Cleveland Municipal Building (City Hall).

1. CALL TO ORDER. Chairman Chris Gabriel called the meeting to order at 12:51 p.m.
2. ROLL CALL by Secretary Ashley Schulze with the following members present:
   Ward 1- Mike Carroll- present
   Ward 2- Leland Davis- present
   Ward 3- Chris Gabriel- present
   Ward 4- vacant
   At Large-Damon Lester- absent
3. CONSENT AGENDA (items A-C)
   All matters listed under “consent” are considered by the city council to be reoutin and will be enacted by one motion. Any Council member may, however, remove an item from the consent agenda by request to be voted on separately.
   1. Approve of the minutes of the Special Cleveland Municipal Authority Meeting held on September 13, 2024.
   1. Approval of all purchase orders.
   1. Approval of the 2025 Meeting Schedule for the Cleveland Municipal Authority.
   1. Approval of Invoice #35 in the amount of $19,000.00 to HCCCO, LLC. To be paid from the OWRB funds for construction and materials on the Water Treatment Plant Improvement Project.
4. A motion was made by Chris Gabriel and seconded by Mike Carroll to approve consent agenda items A through D. The motion carried with the following roll call vote: (3-0)
   Aye: Chris Gabriel, Mike Carroll, Leland Davis
   Nay: None
5. ADJOURNMENT. A motion to adjourn was made by Chris Gabriel and seconded by Mike Carroll. The motion carried with the following roll call vote: (3-0)
   Aye: Chris Gabriel, Mike Carroll, Leland Davis
   Nay: None

The meeting adjourned at 12:52 p.m.

__Signature on file_______________                                                  __Signature on file_________
Chris Gabriel, Chairman                                                                    Ashley Schulze, Secretary

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CLEVELAND CITY COUNCIL

Minutes

Thursday, October 10, 2024 – 12:00 p.m.

A regular scheduled meeting of the Cleveland City Council will be held at 12:00 p.m. on Thursday, October 10, 2024, in the Council Chambers of the Cleveland Municipal Building located at 201 North Broadway, Cleveland, Oklahoma to discuss and/or take action on the following agenda:

1. Call to order. Mayor Chris Gabriel called the meeting to order at 12:00 p.m.
2. Roll Call. City Clerk Ashley Schulze called roll with the following members present:

Ward 1- Mike Carroll- present
Ward 2- Leland Davis- present
Ward 3- Chris Gabriel- present
Ward 4- Vacant
At Large- Damon Lester- absent

• Pledge of Allegiance led by Mike Carroll.
• Invocation by City Manager Mike Vaughan.
• CONSENT AGENDA (Items A-F)
  All matters listed under “consent” are considered by the city council to be routine and will be enacted by one motion. Any Council member may, however, remove an item from the consent agenda by request to be voted on separately.
• Approval of the minutes of the Special City Council Meeting held on September 13, 2024.
• Approval of all purchase orders.
• Approval of the Treasurer’s Report.
• Approval to reduce the line of credit to $39,181.83 with Indian Electric for the Library Expansion Loan.
• Approval of the 2025 Schedule of Regular Meetings of the Cleveland City Council.
• Approval of the 2025 Calendar Year scheduled of Observed Holidays, for the City of Cleveland.

A motion was made by Chris Gabriel and seconded by Mike Carroll to approve consent agenda items A through F. The motion carried with the following roll  call vote: (3-0)
Aye: Chris Gabriel, Mike Carroll, Leland Davis
Nay: None

• Public Comments. All comments will be limited to agenda items only. Participants are required to sign in prior to the start of the meeting. Members from the public who signed in to speak were:

Michelle Miller- agenda item 13
Mark Casteel- agenda item 11
Tamara Burton- agenda item 7

• Consideration, discussion, and possible action to approve or reject the 2022 City of Cleveland Audit Report of the Financial Statements by HBC CPAs & Advisors. Tamara Burton from HBC CPAs & Advisors presented the FY 2022 Audit to the council. The audit report provides two types of opinions:

-Unmodified Opinion: Issued for the general fund and the aggregate remaining fund information. This is a “clean” opinion, indicating that the financial statements are fairly presented.

-Disclaimer of Opinion: Issued for capital assets due to a lack of historical records, meaning there isn’t enough information to give a definitive opinion. However, this isn’t considered an adverse opinion (which would indicate severe issues), and over time, as the assets depreciate, this issue will be resolved.

Key financial highlights for the city at the end of 2022:

• Total Assets: $28 million
• Liabilities: $11.6 million
• Net Position: $16 million
• Unrestricted Funds: $11 million, representing 68% of the total, which is a strong indicator of the city’s financial health. Anything over 50% is really good.

The General Fund had:

• $1.9 million in assets
• $126 in liabilities
• $1.6 million in unassigned net position.

Finally, the report noted no instances of noncompliance, especially related to the correct spending of funds received. The auditors commended Mike and Ashley for their efficiency and cooperation throughout the process.

A motion was made by Chris Gabriel and seconded by Leland Davis to approve the 2022 City of Cleveland Audit Report of the Financial Statements by HBC CPAs & Advisors. The motion carried with the following roll call vote: (3-0)
Aye: Chris Gabriel, Mike Carroll, Leland Davis
Nay: None

• Consideration, discussion, and possible action to approve or reject appointing Chad Ward to the Cleveland Area Hospital Trust Authority. City Manager Mike Vaughan informed council that he has talked with Chad Ward about the position on the hospital board. A motion was made by Mike Carroll and seconded by Leland Davis to approve appointing Chad Ward to the Cleveland Area Hospital Trust Authority. The motion carried with the following roll call vote: (3-0)
  Aye: Chris Gabriel, Mike Carroll, Leland Davis
  Nay: None
• Consideration, discussion, and possible action to approve or reject the purchase of a high pressure sewer jetting unit in the amount up to $90,000.  The city currently has a 1995 vintage sewer jetter machine that is long overdue for replacement.  Bids were not mandatory due to the specialty equipment; pricing was obtained from Vector, the employees wanted certain things such as 3.25-inch hose, a certain PSI, and gallon capacity. A comparison with another model showed it was about $6,000 more expensive. The planned budget was $85,000, but the final cost came to $89,000. A $10,000 reimbursement grant from OMAG will reduce the total to around $78,000-$79,000. A motion was made by Chris Gabriel and seconded by Mike Carroll to approve the purchase of a high pressure sewer jetting unit in the amount up to $90,000.00 The motion carried with the following roll call vote: (3-0)
  Aye: Chris Gabriel, Mike Carroll, Leland Davis

Nay: None

1. Consideration of adoption, rejection, amendment, and/or postponement of Resolution No.2024-06: A RESOLUTION FOR THE ELECTION OF OFFICERS— Council Member positions for “Ward One” and “Ward Four”. Ward Four has been vacant for a while, and Ward One will soon be up for election. The primary election will be held on February 11, 2025, and if needed a General Election would be held on April 1, 2025. A motion was made by Chris Gabriel and seconded by Mike Carroll to adopt Resolution No. 2024-06: A resolution for the election of officers- council member positions for “ward one” and “ward four”. The motion carried with the following roll call vote: (3-0)
   Aye: Chris Gabriel, Mike Carroll, Leland Davis
   Nay: None
2. Consideration if adoption, rejection, amendment, and/or postponement of Ordinance 2024-655: An ordinance amending the city code the City of Cleveland, Oklahoma, Part 4, Title “Animal Regulations,” section 4-115, title “Prohibition of Number of Animals; Exceptions. At the last meeting, there was a discussion about the number of chickens allowed in town. City Manager Mr. Vaughan did some research on similar towns’ regulations, revealing a wide range of policies: some towns prohibit chickens entirely, others allow a specific number with or without roosters, and some base allowances on yard size. Bristow and Mannford allow zero chickens, Perry permits five with a rooster, Lindsay allows four hens with no roosters, Sand Springs permits six adults and 14 chicks under eight weeks old, and Perkins allows one chicken per 1,500 square feet with no roosters. Council discussion occurred. Mr. Gabriel proposed to allow an exception for keeping up to six chickens per residence with no roosters permitted. A motion was made by Chris Gabriel and seconded by Mike Carroll to amend Ordinance 2024-655: An ordinance amending the city code the City of Cleveland, Oklahoma, Part 4, Title “Animals Regulations,” section 4-115, title “Prohibition of Number of Animals: exceptions. The motion carried with the following roll call vote: (3-0)
   Aye: Chris Gabriel, Mike Carroll, Leland Davis
   Nay: None
3. EXECUTIVE SESSION (A-D)
4. Discussion and vote to Approve/Reject entering into executive session for the council to confer on matters pertaining to the purchase or appraisal of real property for the City of Cleveland as authorized by OKLA. STAT, Title 25, Section 307 (B)(3)
5. Vote to approve returning to open session.
6. Statement of executive session minute.
7. Take action as appropriate from discussion in executive session.

Agenda item 12 postponed until the next regular city council meeting to be held on November 14, 2024.

1. Library Statistics Report. Mr. Vaughan praised the library as an “unsung gem” of the city, highlighting its importance despite often not receiving much public recognition and emphasized how many people benefit from the library’s services and encouraged more residents to visit.

Librarian Michelle Miller presented a “Year in Review” for 2023-2024.

• The library was open for over 2,300 hours.
• It serves all of Pawnee County and has nearly 5,500 library cardholders.
• Over 16,000 people visited the library in the past year.
• The library has more than 16,000 items available.
• Over 2,200 people used its computers, and nearly 2,500 accessed its 24/7 Wi-Fi.
• The library hosted 96 programs for adults and children, with over 2,200 attendees, demonstrating how active and vital it is to the community.
•  City Manager’s Report. The City Manager will provide updated regarding recent and upcoming events and projects, including events of interest and the general operations of the City. The sales tax for the month was $200,015.21, an increase of $11,000 from the previous month, though down $5,800 from the previous, up $700 from the prior year. Utility billing came in at roughly $285,000, down $14,000 from the previous month but up $3,700 from the previous year.

At the water plant, there isn’t much new to report. A final walkthrough is expected in the next two weeks. The plant has been operational for over a year, and testing continues, particularly focused on reducing disinfectant byproducts. Efforts are being made to address water aging in tanks by more frequent filling and to improve the effectiveness of chemicals used.

On the lead line survey project, workers have been active, covering 1,632-1,636 meters (excluding agricultural ones). The report is due on October 16.

1. Adjournment. A motion to adjourn was made by Chris Gabriel and seconded by Leland Davis. The motion carried with the following roll call vote: (3-0)
   Aye: Chris Gabriel,  Mike Carroll, Leland Davis
   Nay: None

The meeting adjourned at 12:51 p.m.

__Signature on file_______________                                      __Signature on file___________
Chris Gabriel, Mayor                                                             Ashley Schulze, City Clerk